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Which of the following is an example of an analytical report? |
Feasibility report |
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Which question from this list would you typically NOT ask when analyzing your report audience? |
When does my audience need this report? |
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Which report medium would you choose to communicate a report that is informal but contains sensitive information for employee eyes only? |
Memo |
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What is the main difference between an abstract and an executive summary? |
An abstract is used for informational reports and an executive summary is used for analytical reports. |
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Which is NOT something you’d do during the composing stage of the report writing process? |
Check for mechanical errors |
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Which guidelines should you use to prepare a document for readers who are NOT native English speakers? |
Use consistent terminology |
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Which three combined elements make up the identifying information commonly found on a report’s title page or cover? |
Author, date, report title |
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What is a progress report designed to do? |
Give your supervisor an update on the status of a longer project |
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Which is NOT a typical category used in meeting minutes? |
Abstracts |
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When writing a trip report, it is best to organize it by _____ |
describing the results of the trip |
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Which is NOT a criterion that decision makers can use to judge the validity of a feasibility report’s proposal? |
Report page length |
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Which document design feature below would NOT help your audience preview report contents? |
A conclusion |
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Which of the following is something word processing software CANNOT achieve for you? |
Sentence clarity |
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What type of report is intended to educate its audience on a topic central to the company’s business? |
A white paper |
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In report writing, what do you call a stand-alone graphic that combines multiple representations of data to provide a complete picture? |
An infographic |
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What is the most common format for online distribution of reports? |
|
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According to Eric Paley, the founder of a venture capital company, what type of report provides the most concise way to express an idea for discussion and decision making? |
A report deck |
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Which is NOT a feature of a report deck? |
Heavy visuals with minimal text |
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Which feature below is NOT something all slide decks include? |
An executive summary |
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Which is NOT an example of a data graphic? |
Illustration |
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Which graph is the best to use if you want to show changes over time to emphasize a trend? |
Line chart |
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How do you remove clutter from a table? |
Eliminate unnecessary grid-lines |
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What is the best way to integrate data displays into your report? |
Use text to explain what the audience is seeing |
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Which is an ethical, non-misleading way to display data in a graph? |
Accurately display collected data |
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Which of the following does NOT need documentation in your report? |
A table populated by data from a survey conducted by your company |
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Begin analyzing your presentation’s purpose with _____ in mind. |
a specific outcome |
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Analyzing key decision makers in your audience is critical. Which question below is NOT designed to yield helpful information about this audience? |
How much time do you have to persuade key decision makers? |
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If you need to communicate complex material that must be examined carefully during your presentation, you should use -. |
a slide deck |
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If you need to provide a product demonstration during your presentation, you should use ____. |
a prop |
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In most business presentations, the main message should do all of these things EXCEPT ___. |
give the audience reasons for the request |
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Design your slides so that you’ll be able to _____ if you are presenting virtually via computer. |
direct the audience to slide content by pointing with your voice |
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Which of the following is NOT a main goal of your presentation’s opening? |
Describe audience benefits |
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Which technique could you use to capture your audience’s attention in the opening of a presentation? |
Recite a quote from an authority on your subject |
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How can you organize the middle of the presentation so it will be easy to understand? |
Emphasize points that are meaningful to the audience, limit the number of key points, and organize using recognizable patterns |
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What common mistake do presenters often make in organizing presentation content? |
They let the information dictate the organization |
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It is now generally accepted that listeners can retain _____ separate pieces of information in their short-term memory before losing the important parts. |
four or five |
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How does a storyboard help you create an effective presentation? |
It allows you to visualize presentation flow |
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Which of the following does NOT belong in your presentation’s closing? |
Illustrations of your expertise |
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Which is the best revision of the following sentence for use as a bullet point on a slide? |
Quarterly profits up 51% |
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If your audience will need to take notes during your slide presentation, what kind of format should you choose for a handout? |
Three miniature slides per page with lines to the right of each |
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How should you dress for a formal presentation? |
Business-formal clothing |
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Which of the following suggestions will NOT help you warm up effectively for your presentation? |
Focus on the risks associated with your proposed idea |
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What kind of stance is suggested to help you feel comfortable and control your body during the presentation? |
Hands loose at your side, knees and elbows relaxed, weight balanced on both feet, shoulder-width apart |
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During a presentation, when you speak to people in the front of the room, _____. |
maintain the same volume level so that everyone else can hear you |
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Reading from notes or a script you hold during a presentation |
makes you look like a novice |
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When is it acceptable for your presentation to include a photo found on the Internet? |
Only when you cite the source on the slide |
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Which is NOT a benefit offered by having a question-and-answer (Q&A) session during a presentation? |
Getting a promotion |
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All the questions below require a skillful answer to avoid the impression that you are being defensive or dismissive EXCEPT one. Which is it? |
A question that asks you for an example |
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What should you do if you are asked a question during or after a presentation that you cannot answer? |
Admit you don’t know the answer |
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Which of the following are NOT typically presented as a podcast? |
A white paper |
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